Distribev, a market-leading supplier of alcoholic and non-alcoholic beverages, offers an extremely diverse product portfolio. Here you will find refreshing shandy, a wide selection of wines from different parts of the world, light and aromatic ciders and a wide range of spirits. Beer lovers can reach for well-known Polish brands – such as Tyskie or Warka – or opt for proposals from global producers such as Carlsberg. However, the offer does not end with alcoholic beverages: the distribution also includes soft drinks (e.g. Pepsi and Red Bull), foodstuffs (food) and the non-food segment. With such a comprehensive approach, Distribev effectively meets the needs of both small outlets and large retail chains, guaranteeing convenience and professional service.

Sygnity Business Solutions S.A. carried out the implementation of the Quatra MAX ERP system at Distribev Sp. z o.o., which allowed the company to streamline processes in 33 branches. As a result of the implementation, the client has improved the supervision of key areas of its business – from supply chain management and logistics services to the smooth circulation of documents. The introduction of the integrated software not only accelerated the execution of daily tasks, but also improved communication between the various departments.

– When selecting a new ERP system, we focused on two key aspects already at the stage of analysing available market solutions: choosing an experienced supplier, guaranteeing a modern and developed solution, and a partner capable of carrying out the implementation according to the project assumptions. Sygnity Business Solutions met both of these criteria. The Quatra Max system, which was delivered and implemented in our organisation, is a modern technological platform supporting our operational and strategic activities. Thanks to its functionalities, we have become even more competitive in the market. Following the implementation, we are seeing tangible benefits from the automation and optimisation of processes, especially in the areas of logistics, warehouse management and finance and accounting. – Marcin Sadło, [IT Manager] Distribev

Prior to the implementation of Quatra MAX, the client was using SAP solutions. The decision to switch to Quatra MAX allowed dispersed tools to be combined in one flexible system.
As a result, data preparation costs were significantly reduced and the decision-making process was accelerated. An additional advantage was the favourable rates for both implementation and maintenance, so that the funds saved could be used for business development.

As part of the project:

• Quatra Max was integrated with business systems such as: Salesforce, TMS, EDI, data warehousing, driver mobile app,
• improved communication with government/tax systems (MF – JPK, JPKMG, JPKFA, GUS, REGON, WHITELIST, VIES),
• enabled communication with KSeF (National e-Invoice System) and in other dedicated formats to external systems (e.g. email),
• Developing the possibility of communication via dedicated formats used by Distribev, in addition to standard EDI communication.

The client’s key problem was to maintain data consistency across multiple independent sub-systems and to produce up-to-date analyses necessary for rapid decision-making, e.g. in purchasing.

Thanks to the launch of the modern Quatra MAX system, a high standard of services was achieved. Satisfaction of the teams involved in the implementation and the Customers themselves increased, which confirmed that relying on an innovative solution was the right decision.

The implementation of the Quatra MAX system began with a detailed analysis of Distribev Sp. z o. o.’s needs. Sygnity Business Solutions S.A. conducted process modelling and prepared the Technical Design of the solution, which took into account the specific nature of the customer’s business.

At the implementation stage, we focused primarily on the best possible adjustment of the system to the needs of Distribev Sp. z o. o. and on developing solutions that would bring measurable business benefits. As a result, we were able to set clear objectives, clearly define areas of responsibility and reduce the time needed to handle key processes. As a result, Distribev gained a flexible and scalable system that can be expanded with additional modules as the company grows.

– The implementation of the Qutra Max ERP System allowed us to design bespoke solutions for Distribev’s processes, which contributed to more efficient management of the document workflow chain in our organisation. The new tool has made available the possibility of maintaining data continuity and consistency in the other subsystems used in the company, which has consequently dramatically improved the speed and quality of data exchange. . Delivered functionalities to a significant extent allowed for more ergonomic work by the end user and the tools provided allow for intuitive navigation through the system. – Edyta Zasępa, [Project Manager] Distribev

Quatra MAX allows detailed recording of all purchasing, sales and warehouse events, including shipments. It is also tailored to industry-specific solutions for order entry, route planning and support for the mobile app used by drivers.

Flexibility and optimisation

The use of a modern application engine has enabled the introduction of individual functionalities for Distribev, which in practice translates into rapid adaptation to changing market needs.

Support for warehouse and distribution processes

The system supports picking and distribution of goods, increasing productivity and providing managers with access to always up-to-date information on the progress of warehouse operations.

Reduction of errors and complaints

Reducing errors has translated into fewer complaints, which in turn has had a positive impact on relations with customers and a reduction in service costs.

The benefits to the organisation of introducing the Quatra Max system and integrating all data through it can be analysed by area:

Logistics and warehouse processes

• Quatra Max optimises logistics processes and resource management through advanced analyses.
• It improves control and monitoring at every stage of the logistics process.
• Enables handling of multiple warehouses in a single system.
• Enables the use of cross-docking.
• Improves warehouse management and warehouse operations.
• Automation and operational efficiency The new system allows you to scale your business through automation.
• Automates accounting and warehouse processes.
• Ensures the free flow of documents within the system.

Document management and compliance

• The implemented solution allows efficient and secure management of business documentation.
• Guarantees compliance with industry regulations.

Communication and implementation of processes within the company

• Quatra Max improves communication and increases the efficiency of work within the company.
• Ensures intuitive and easy operation.
• Provides ongoing consultant support.

Integration and reporting

• Creates a single, integrated database linked to other system modules.
• Offers tailored reporting – both at a strategic and operational level.

– Already at the presentation stage of the ERP system, Qutra Max stood out above all for its ergonomic workflow, the intuitive positioning of the individual functionalities in the workspace and the ease of use for the end user. For finance as a support team, the key areas were those related to invoice processing, payments or settlements. System solutions were designed for the accounting department to ensure that processes were carried out quickly and that data provided to other departments of the company reflected the current accounting and financial situation as closely as possible. As a consequence of the introduced solutions and automation, document processing in many areas was optimised, which only confirmed that the Quatra Max ERP system met expectations. – Monika Skwara, [Finance Manager] Distribev