What does employee documentation consist of?

In what form can employee documentation be kept?

It is up to the employer to choose the form in which the documentation will be kept.

If the employer decides to keep documentation in electronic form, he will be obliged to convert the employee’s documentation into electronic form. It is performed by making a digital reproduction, in particular a scan, and affixing it with a qualified electronic signature or a qualified electronic seal of the employer or a qualified electronic signature of a person authorized by the employer, confirming the compliance of the digital reproduction with a paper document.

If the employee documentation is kept and stored in electronic form, its conversion to paper form consists in drawing up a printout and affixing it with the signature of the employer or a person authorized by him, confirming the compliance of the printout with the electronic document.

Keeping employee documentation in electronic form brings many benefits, including:

In the Quatra Max system, a central file, Electronic employee documentation, was created, enabling the collection and storage of employee files. It is a file repository with a structure compliant with the act (set, documentation, part, type of document).

We encourage you to read the presentation describing our solution: