SYSTEM ERP QUATRA MAX

Quatra Max is a tool making enterprise’s management easier, no matter what is the structural organization of it. It also ensures an effective support of customer’s business processes.
The program makes company’s management easier on the following levels: operational, executive and strategic. Simultaneously, it enables effective communication and data flow using the Internet between business partners.

CHARACTERISTICS OF THE SYSTEM

Quatra Max is a flexible tool which enables a full adjustment of the system functionality to the specific character of the enterprise. The solution successfully works in many sectors:

public sector,
sales and distribution,
railway and air transport,
management of the dispersed services organizations.

The system consists of four fully integrated functional areas:

Human Resources Management,
Max Finances,
Max Logistics,
Max Personnel.

Each of the areas may be a separate product which is easily integrated with applications already used in the company.

BUSINESS BENEFITS

The use of the ERP system improves the operation of the organization and speeds up business processes

: Increase of the company's competitiveness
business strategy planning, individual processes modelling and fast reaction to the market needs

: Correct workforce productivity
intuitive operation, defining user’s profile, integration with peripheral equipment

: Increase of the management effectiveness
harmonisation of procedures, solutions scaling, managing dispersed structure

: Flexible model of the system use
management on the customer’s or supplier’s end, system licenses in the service model, system based on customer’s or Data Center resources

: Quality increase of customer services
individual processes service, inquiry time optimization

: Ensuring safety
full data access control, consistent permissions system, three-layer application structure

E-folder in Quatra Max

What does employee documentation consist of?

: Employees' personal files

: Documentation kept in connection with the employment relationship

In what form can employee documentation be kept?

: Electronic

: Paper

It is up to the employer to choose the form in which the documentation will be kept.

If the employer decides to keep documentation in electronic form, he will be obliged to convert the employee’s documentation into electronic form. It is performed by making a digital reproduction, in particular a scan, and affixing it with a qualified electronic signature or a qualified electronic seal of the employer or a qualified electronic signature of a person authorized by the employer, confirming the compliance of the digital reproduction with a paper document.

If the employee documentation is kept and stored in electronic form, its conversion to paper form consists in drawing up a printout and affixing it with the signature of the employer or a person authorized by him, confirming the compliance of the printout with the electronic document.

Keeping employee documentation in electronic form brings many benefits, including:

: optimization of HR and payroll processes - easier documentation management,

: shortening the storage time of employee files from 50 to 10 years - which reduces costs,

: speed and ease of obtaining information,

: increasing the level of data security, facilitating access management and documentation protection,

: our solution influences the ergonomization of office spaces.

In the Quatra Max system, a central file, Electronic employee documentation, was created, enabling the collection and storage of employee files. It is a file repository with a structure compliant with the act (set, documentation, part, type of document).

We encourage you to read the presentation describing our solution:

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MODULES

Finances

The module enables registration, reporting and planning of financial aspects of the organization’s activities

Logistics

The module supports the management of the flow of material and commodity resources of the organization, covers procurement, warehouse management and sales.

Personnel

The module improves personnel management processes, taking into account legal conditions and organizational strategy. It enables planning and accounting for renumerations costs.

Document workflow

The module is used to support the circulation of incoming documents, internal documents, as well as outgoing documents.

Human resources management

The module enables management of competences and development of employees.

Employe portal

The module enables employees to remotely access selected elements of the system (e.g. own personal data, employee evaluation). It allows for quick and secure distribution of information.

Budgeting

The module enables planning, control of the plan and analysis of the execution of the unit’s financial plans. It allows to create and manage budget plans and to report in detail – plan, execution and deviations.

Manager panel

The management panel shows the current situation of the company in a condensed way.